Provision 11.1 (Shareholder participation) The Company provides shareholders with the opportunity to participate effectively in and vote at general meetings of shareholders (including through the appointment of a proxy) and informs them of the rules (including the voting procedures) governing general meetings of shareholders. Investors who hold shares in the Company through a CPF agent bank or an SRS operator may also attend and vote at the general meetings. Shareholders are informed of general meetings through notices published in the newspapers, through reports or circulars sent to all shareholders and via SGXNet. The Company encourages shareholders’ participation during the general meetings. Shareholders are given the opportunity to raise questions and communicate their views on matters relating to the resolutions tabled for approval at the general meetings. Resolutions are passed through a process of voting and shareholders are entitled to vote in accordance with established voting rules and procedures. Provision 11.2 (Separate resolutions) The Company tables separate resolutions at general meetings of shareholders on each substantially separate issue unless the issues are interdependent and linked so as to form one significant proposal. Where the resolutions are “bundled”, the Company explains the reasons and material implications in the notice of meeting. Detailed information on resolutions is set out in the explanatory notes and/ or appendix to the notice of meeting. Provision 11.3 (Directors’ attendance) All Directors attend general meetings of shareholders, and the external auditors are also present to address shareholders’ queries about the conduct of audit and the preparation and content of the auditors’ report. Directors’ attendance at such meetings held during the financial year is disclosed on page 25 of this Annual Report. Provision 11.4 (Absentia voting) The Company’s Constitution allows for absentia voting (such as voting by mail, electronic mail or facsimile) at general meetings of shareholders and authorises the Directors to approve and implement such voting methods subject to security measures as may be deemed necessary or expedient. The Company has not implemented voting in absentia as the Directors remain concerned about the authentication of shareholder identity and other security issues. Provision 11.5 (Minutes) The Company Secretary prepares minutes of general meetings of shareholders which record substantial and relevant comments or queries from shareholders relating to the agenda of the general meetings, and responses from the Board and Management. The Company publishes such minutes of general meetings on its corporate website and SGXNet as soon as practicable. Provision 11.6 (Dividend Policy) The Company has adopted a dividend policy to declare dividends of at least 30% of the Group’s net profit attributable to owners of the Company, subject to debt covenants and capital requirements needed to support growth and investments. In view of the Group’s performance, the Board has recommended a final cash dividend of S$0.001 per share for the financial year ended 31 December 2025. Engagement with Shareholders Principle 12: The company communicates regularly with its shareholders and facilitates the participation of shareholders during general meetings and other dialogues to allow shareholders to communicate their views on various matters affecting the company. Provision 12.1 (Communication) The Company provides avenues for communication between the Board and all shareholders. To solicit and understand the views of shareholders, the Company seeks to maintain regular dialogue with its shareholders through briefings and by allowing them to share with Directors or senior management from time to time their views and concerns. The Company works with a professional firm in respect of its investor relation activities. In addition, the Company’s website (www.geocoal.com) has “Investor Relations” and “Reports” sections which contain inter alia financial results, annual reports, sustainability reports, announcements, press releases and share information concerning the Group. The website has also a dedicated email address for investor queries. Provision 12.2 (Investor relations policy) The Company has in place an investor relations policy which allows for an ongoing exchange of views so as to actively engage and promote regular, effective and fair communication with shareholders. Briefing sessions for the media and analysts are conducted on halfyearly basis and/or from time to time. Press statements and financial results are published on the Company website and SGXNet. An investor relations team supports the Executive Chairman and CEO in implementing the investor relations policy. The Company strives for timeliness and consistency in its disclosures to shareholders. It is the Company’s policy to keep all shareholders informed of developments or changes that are likely to have a material impact on the price or value of the Company’s securities, through announcements via SGXNet. Such announcements are communicated on an immediate basis, or as soon as possible where immediate disclosure is not practicable. 39 GEO ENERGY | ANNUAL REPORT 2025
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